Release Guidelines for Label Artists

Release Guidelines for Label Artists
Introduction

Once your music has been approved and signed to our label, the release process begins. To ensure a smooth and successful rollout, it’s important to follow our release guidelines carefully. These steps help both you and our team coordinate effectively to achieve the best possible results.


1. Plan Ahead

Release planning should start well in advance. We recommend allowing at least 4–6 weeks between the final track approval and your desired release date. This timeline gives our team time to manage promotion, distribution, marketing materials, and scheduling across platforms.


2. Submit Final Materials on Time

To prepare your release, please provide the following:

  • Final mastered track (in WAV format)
  • Official artwork (3000 x 3000 px minimum, JPEG or PNG)
  • Song details
  • Any additional promotional materials (press photos, teaser videos, etc.) Ensure all files are clearly labeled and uploaded to a shared drive link.
3. Track Title Format

For consistency and professionalism across all our releases, please follow the correct title format when naming your track files and providing metadata.

Correct Capitalization:

Always use Title Case (e.g., Track Title) — not all caps (TRACK TITLE), not random casing (TraCk Title), and not with hyphens (Track-Title).


4. Artwork and Branding Requirements

Artwork must be original and represent the release professionally.
Avoid copyrighted images, explicit content, or the use of AI-generated designs.
The label reserves the right to request changes to ensure consistency with our branding and visual standards.
Poorly designed or non-compliant artwork can lead to your release being delayed, rejected, or removed from platforms altogether. To avoid these issues, it's essential to follow platform-specific guidelines and best design practices.


5. Promotion and Marketing

Our label handles digital distribution and official promotional campaigns:

  • Promote your release on your social platforms
  • Engage with fans and followers
  • Share teasers and previews provided by the label

Collaboration and consistent communication help maximize exposure and engagement.


6. Do Not Rush the Release

Avoid setting release dates too soon, such as the following week. A professional release requires time for strategic planning, pitching to playlists, and audience preparation. Always give the label time to coordinate a proper rollout.


7. Metadata Accuracy

Ensure all information submitted (track title, artist name, featured artists, and composer details) is accurate. This helps prevent distribution errors and ensures proper credit and royalty allocation.


8. Compliance with Label Policy

We accept all genres of music, but we do not release tracks that contain AI-generated vocals or fully AI-produced compositions. All submissions must be original, authentic, and created by the artist.


9. Communication and Updates

Stay in contact with our team throughout the release process. If changes occur, such as delays or collaboration updates, inform us promptly. Clear communication helps maintain professionalism and efficiency.


10. Common Mistakes to Avoid
  • Submitting incomplete or mislabeled files
  • Ignoring deadlines or sending materials late
  • Using unauthorized samples or artwork
  • Overpromising release dates without coordination
  • Lack of engagement with your own promotion efforts

Conclusion: A successful release requires preparation, teamwork, and attention to detail. By following these guidelines, you ensure your music is presented professionally and reaches its audience effectively. Our label is here to support your growth, but your collaboration and commitment are just as essential.


Ready to Release? Submit your finalized materials and release plan to our label team, and let’s build your next successful launch together.